Pharmacy Ward Distribution Coordinators

December 23, 2021
Melbourne, Australia
Job Type
State or territory


Pharmacy Ward Distribution Coordinators

  • Permanent Part Time 2-3 days per week (multiple positions available)
  • Attractive remuneration and benefits
  • Be part of a reputable health services provider network

 About the role  

* Picking/packing and distributing pharmaceuticals to locations within hospitals

* Working as part of a team

* Part time Ward Distribution Coordinator – Located at Alfred Health sites in Prahran, Sandringham, Caulfield, Carlton

Part Time Pharmacy Ward Distribution Coordinators positions exist with Symbion Pty Ltd (a division of EBOS Healthcare), based at Alfred Health in Melbourne, Monday – Friday, 2-3 days per week, variable hours, rostered hours will be within 7:30am - 6pm, some weekends, and public holidays when requested. These positions involve picking/packing and distributing hospital pharmaceutical products to Hospital Services throughout Victoria.

Need only apply if you are looking to work in a fast-paced healthcare setting within a fantastic team environment. The successful applicant will be enthusiastic, punctual, able to communicate well and work as part of a team. We are seeking applicants looking for long-term employment who have the right attitude and enthusiasm to be part of this successful and important business service. The successful applicant must possess the following:


  • Flexibility to work variable hours
  • Full vaccinations as per health service requirements (include Covid vaccination)
  • Able to travel between hospital sites
  • Your own transportation is advantageous
  • Excellent time management skills
  • Strong interpersonal and teamwork skills
  • Attention to detail
  • Ability to follow standard operating procedures and instructions
  • Clean habits and hygiene practices
  • Pharmacy Pick/Pack experience
  • Physically able to lift 15kg numerous times daily
  • Experience with Automated Dispensing Cabinets desirable (training will be provided)
  • Police Check and Medical will be required for the successful applicant

Position Summary

The inventory and distribution service will operate across all 4 hospital health sites according to a specific schedule. Pharmacy ward distribution coordinator will perform activities including, but not limited to:

  • Imprest distribution
  • Imprest distribution management including stock rotation, and returns
  • Report any anomalies to pharmacy and/or EBOS


Imprest Supply to Wards

  • Distribute medications (Imprest) to wards, departments and sub-stores, and liaise with the Hospital pharmacy distribution manager regarding any stock matters
  • Collection of imprest supplies from the store and delivery to wards and departments
  • Quick and efficient delivery of items including those requiring specific storage or cold chain maintenance
  • Unpacking imprest orders and checking of goods against supplier delivery records
  • Replenishment of automated dispensing cabinets (ADCs) i.e. Omnicell ®(training will be provided)
  • Delivery and maintenance of audit records for those items requiring signature on delivery including controlled drugs
  • Immediate communication to hospital pharmacy distribution manager officer regarding supply issues
  • Maintain accurate placement of goods received in imprest locations including refrigerated items
  • Rotate stock, monitor expiry dates and stock levels of all imprest stock in ward and pharmacy areas
  • Dispose of waste and packaging materials as directed
  • Maintain clean and orderly pharmaceutical storage
  • Ensure appropriate signage e.g. out of stock notices and shelf talkers are in place on imprest
  • Monitor storage condition of pharmaceuticals in wards and escalate any issues to the distribution manager
  • Ensure records are maintained according to local standard operating procedures.
  • Ensure all documentation filing including medicines related records is kept up to date and archived as necessary, following legal requirements for the retention of pharmaceutical and other records.

Required duties

  • Participate in continuous improvement activities, particularly relating to the Key Performance Indicators of the department
  • Participate in data collection for audit, quality improvement or research purposes when requested
  • Complete all mandatory training and credentialing required for the position
  • Identify gaps in training and/or education and bring to the attention of the Hospital Pharmacy Distribution Manager
  • Attend relevant departmental meetings
  • Perform other duties as delegated by the Hospital Pharmacy Distribution Manager
  • Develop and maintain good working relationships with staff within and outside the department
  • Demonstrate initiative, responsibility, efficiency, co-operation and enthusiasm
  • Demonstrate effective and courteous communication skills
  • Promote pharmacy team work by building effective workplace relationships
  • Work closely with the distribution manager to ensure all work is completed in a timely way and in accordance with specific monitoring, instructions or legal requirements.

Quality, safety, risk and improvement:

  • Comply with the actions set out in the relevant section(s) of EBOS and Alfred Health Hospital Services the OHS Roles and Responsibilities Guideline.
  • Participate in OH&S initiatives (both Symbion and Alfred Health Hospital Service), and take responsible steps to ensure a safe working environment (including relevant emergency response procedures and fire training)
  • Maintain an understanding of individual responsibility for patient safety, quality and risk and contribute to organisational quality and safety initiatives
  • Follow organisational safety, quality and risk policies and guidelines
  • Maintain a safe working environment for yourself, your colleagues and members of the public. Minimise hazards in the working area and report any identifiable hazards to your OH&S or Hospital Pharmacy Distribution manager
  • Escalate concerns regarding safety, quality, and risk to appropriate staff member
  • Promote and participate in the evaluation and continuous improvement processes.
  • Comply with the Health and EBOS’s mandatory continuing professional development requirements.
  • Comply with requirement of National Safety and Quality Health Service Standards and other relevant regulatory requirements.
  • Ensure compliance with relevant Hospital Pharmacy clinical and administrative policies and guidelines.
  • Comply with relevant privacy legislation and protect confidential information from unauthorised disclosure and do not use, disclose or copy confidential information except for the purpose of and to the extent necessary to perform your employment duties at the Hospital Pharmacy Service and EBOS.
  • Comply with Health medication management and medication safety policies and guidelines.


Capabilities for this position include:

  • A high level of interpersonal skills including the ability to consult with a range of internal and external staff
  • An ability to fit into a great culture and work well within a team
  • Excellent time management skills
  • Willingness to take a hands-on approach to completing required tasks
  • Excellent customer service and communication skills across all levels of seniority within the organisation
  • Understanding of all relevant Occupational Health and Safety and Quality standards
  • Flexibility and willingness to adapt to change in a fast-paced environment
  • Hospital pharmacy experience desirable

For more information on this exciting opportunity, please contact Mary Simic at

Applications close Friday 21 January 2022.

  • Only shortlisted candidates for interview will be contacted.
  • You must have the right to live and work in Australia to apply for this job.
  • An offer of employment will be subject to a satisfactory National Police Clearance
  • Maintain up-to-date vaccinations in accordance with client requirements and Symbion Pty Ltd policy

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